We all love our Medley Community but it can be difficult to keep informed.  Your neighbors have created this friendly, informal site for just that.   MedleyMembers.Net  includes the links you need to keep informed and get involved in community management.   Please share with your neighbors and comment.

Latest News and Information

Next Board Meeting Tuesday June 9th, 6:30  

ICYMI: June 2  HOA Meeting Recap - Additional June open Board meeting 

• A membership meeting was announced for June 23 to address the pool chair lift petition. (The president read the attorney's procedural statement but declined its reconsideration at the Jun 2 meeting.) Look for an announcement in USPS mail.
• F&B contract - the Vice President (AP) presented the comparison of three F&B vendors' overhead and labor costs -- which differed significantly in overall cost.  
  • Many residents expressed concern about lack of transparency in addressing current overall club operating losses, proposed cost savings sharing with Access, and aggregate hourly rates with more hours bid than requested in RFP, etc.  
  • The four Board members present voted to proceed with the Access contract.
• Non-F&B staff transition from True Club to Castle  -- The board voted to proceed with an amendment to the Castle contract to transition the current handyman and desk staff from TrueClub to Castle employment. 
• It appears that there will still be a regularly scheduled board meeting on June 9.

ICYMI: May 12  HOA Meeting Recap

• The Medley Food & Beverage Committee solicited bids from multiple F&B and Lifestyle vendors a couple months ago and diligently evaulated their responses. 
• KD from the committee presented the summary of their evaluation criteria and recommended a selection to replace our current vendor on or before August 1st.
• Look for their PowerPoint presentation to be posted on TownSquare and will/should also include the finances of their proposals in addition to the evaluation criteria and recommendation.   (Update: It appears that the committee's Evaluation Criteria table for Costs ("Fee structure" and "Resonableness" line items) were ranked only 4% in total scoring (40% of 15% weight for item #8 overall in table.)  However the actual quotes varied by ~ $100k annually between the three vendors which seems significant. )
• Based on the discussion, it appears that the costs include F&B manager, lifestyle manager, overhead fees, hourly bar and kitchen staffs is included. Medley's current vendor's employees can interview with the new provider.  (It's unclear if that is just kitchen/waitstaff or includes handyman and desk staff.)
• Next step is to negotiate contract terms.  The cost was not presented but is reportedly "in budget" (excluding cost of food/beverages which should be cost + mark up.
• There is definitely the opportunity for additional income with improved cafe management and events income.  However, the committee and board were not able to answer how the current monthly deficit of cafe would be recovered in the future.
• Evidently, we took additional club purchase loan funds to cover the gap.
• One board member suggested a mandatory annual club spend for residents in the future to cover the gap.  😟

Catch up:  Most viewed earlier posts:

→ The Master HOA's CAM caper  https://www.medleymembers.net/blogs/post/SSB-HOA-CAM

→  Accommodating disabled swimmers without breaking the bank https://www.medleymembers.net/blogs/post/ada-pool   [Update: 35% of homes signed a petition stating their wishes to the Board.]

→ How many homeowners control Medley's $2 million budget?

https://www.medleymembers.net/blogs/post/Roles

→  Explainer: Corporate entities affecting Medleyon the new 'Lineup' page. 

→ How was our $170k January 2025 Special Assessment spent? https://www.medleymembers.net/blogs/post/170K-Audit

→ White Lanai Roof violations - When is "grandfathering" appropriate?  https://www.medleymembers.net/blogs/post/Roofs-saga

→ Do Collection 'Admin Fees' comply with our Declaration?  (reposted by request)  https://www.medleymembers.net/blogs/post/collections-policy

Disclaimer: We strive to be accurate. However, this is crowdsourced info by your neighbors. Please reply with any corrections by using the Comments box on any page.  An email address is not required when replying as "Guest'.   Thanks for all the tips and comments!

(FYI - Both Hidden Creek CDD and SSB CDD are June 8  Hidden Creeks' draft 2027 budget.)

ICYMI: April 14'th  HOA Meeting Recap

• Five new/updated policies approved: 
•  Revised  Conduct Policy (was first proposed in March; now includes members' feedback! 😀)
• Also: Facility Use;  Pickleball (7:30 am start);  Bocce.
• Comms./info request policy now requires USPS Return Receipt (@~$10 cost) to request unavailable HOA documents; mail to 16910 Scuba Crest Street (Clubhouse) instead of PO Box.  
• Read the prior critique here about this overreaching policy called "POLICY REGARDING COMMUNICATIONS, RECORDS REQUESTS, OWNER PARTICIPATION AT MEETINGS, RECORDING MEETINGS, AND SOCIAL MEDIA"  😬. 
• Club Operations:
• An RFP was prepared and sent to multiple F&B vendors, awaiting replies.  Also, new menu items and high-end liquors available.  Food & beverage sales and ratio report was shown.
• Our Club's March Monthly operating LOSS was   -$25,066  (which is $9k more than 2026 budget expecations). 😦  Hopefully a new contract/vendor can bring expenses down expenses and/or increase revenue (so we are not faced with another budget increase or assessment.)